Formatting Documents

1. Headers and Footers :

Headers and Footers allow text, page numbers or section titles, to appear on every page of a document above or below the text area. Headers appear at the top of each page. Footers appear at the bottom of each page.

To add a Header or Footer, do the following steps.

i. Click View Menu.

ii. Choose Header and Footer Option. The screen switches to Page Layout view, allows us to enter header in the Header pane.

iii. In Header and Footer Toolbar Insert Auto text, Insert Page Numbers, Insert Total Number of Pages, Insert Data, Insert Time and Switch. between Header and Footer options available.

iv. We may choose what ever we want.

v. The switch between Header and Footer allows us to move the cursor Header to Footer and viceversa.

vi. Type the text in either in Header pane or in Footer pane, then click on Close option in Headers and Footers toolbar.

vii. Now the given Header or Footer text will appear at every page of the document.

2. Bullets and Numbering :

We can automatically add numbers or bullets to the selected text, by using Bullets and Numbering option from the Format menu, or by clicking the Bullets and Numbering buttons on the Formatting tool bar.

To add Numbering to a selected text, do the following :

i. Select the text from beginning line to ending line.

ii. Choose Bullets and Numbering option from the Format menu.

iii. Choose the required format of Numbering, then click OK.

To add Bullets, do the following :

i. Select the paragraphs.

ii. Click the Bullets button on the Formatting toolbar or the Bullets and Numbering option from the Format Menu, then select Bullets tab from the Bullets and Numbering dialog box, choose required bullets and then press OK button. Bullets are now inserted in the paragraphs.

3. Inserting Symbols :

We can easily insert special symbols in the document using either the AutoCorrect feature or the Symbol option from the Insert menu. 

To insert the phone symbol, do the following :

i. Select Symbol option from the Insert menu.

ii. There are so many symbols available from the different types of Fonts to view all the symbols click on the Font list box.

iii. Then choose phone symbol.

iv. Then click on Insert Button and then click Cancel button.

4. Adding Page Numbers :

i. If we want page numbers to be printed at the top or button of a page, we can number every page of the document consecutively, or restart numbering in each section. We can also use Roman numerals for a table of contents and index.

ii. To number the pages. place the insertion point anywhere in the document, or in the section that we want the numbers to be printed.

iii. The Alignment options are Left, Centre, Right, Inside or Outside. The Inside and Outside options alternate the placement of numbers on the odd and even pages. Selecting outside, for example, places even numbers on the left of the page and odd numbers on the Right. 

iv. Use the Format button to change the number format, to number pages consecutively across sections, or to number each section separately.